Jobs

The PRAXIS-CFAR-REACH consortium is seeking six state coordinators for an exciting network-building project across six states, such as Andhra Pradesh, Karnataka, Maharashtra, Tamil Nadu, Manipur and Nagaland. These positions will coordinate, organize and implement the entire operational processes and manage risk factors at the state level for a cutting-edge initiative that seeks to promote structural change for groups at risk for HIV.

Each coordinator will be based in the respective state, and will report to Project Director. The work involves extensive travel within the state. There are six vacancies under this category, one vacancy each in each state – such as Tamil Nadu, Karnataka, Andhra Pradesh, Maharashtra, Manipur and Nagaland. This is a five year fixed term contract.

Background

PRAXIS-CFAR-REACH are implementing an initiative to enable networks of high risk groups consisting of sex workers, men who have sex with men, transgender people and drug users in the six HIV high prevalence states to empower themselves to realize their rights by reducing police violence, stigma, and accessing health services. The five year project is a unique opportunity for professionals seeking to partner with numerous marginalized communities across India to use social movement theories to develop and sustain community based strategies that will not only help prevent HIV/AIDS but also reduce social exclusion and enhance social justice.

Objectives

Coordinate, organize and implement the entire operational processes and manage risk factors in line with the project objectives and critical milestones in each state

Responsibilities

• Establish liaison and mobilize support of various stakeholders in implementing all project activities throughout the project period
• Organize logistics and key stakeholders for implementing each project activity in line with the objectives, milestones and timelines including workshops, consultative meetings, trainings
• Engage in concurrent monitoring of implementation process and results throughout the project period
• Monitoring of strategic planning, vision and mandate setting, and perspective building of the network in line with the timeline
• Engage in establishing liaison with state and national government offices and programmes such as NACO, SACS and other state level networks (such as HRG networks, networks of marginalized groups, networks of people living with HIV) for generating their support and active participation through out network development processes
• Monitor and facilitate implementation of activities based on strategic plans, annual action plans and road maps that are developed from time to time
• Facilitate and monitor progress of formation and establishment of formal networks of HRG at the state levels with official registration under appropriate legislations
• Engage in monthly participatory review and reflection on progress of the project
• Facilitate participatory monitoring and evaluation based on the prescribed framework, tools and methods with the support of experts and leadership teams
• Identify and liaison with key stakeholders, CBGs and other civil society organizations in non Avahan districts and bring them into the network building process
• Monitor the annual planning and evaluation based on the activities of networks
• Update management information on the progress of the project and report the same to the Project Governing Body and each consortium members through project director
• Engage in progress report preparation and concurrent process documentation on network formation process and submit the same to BMGF through Project Director on time
• Facilitate and monitor resource mobilization of the proposed networks based on the critical milestones
• Build capacity of the leadership team and help them to up date all reports, records and documents related to the operations of networks
• Facilitate, monitor and assist the leadership team for the establishment of formal networks with all registration processes (under societies registration action, 12A registration for tax exemption, 80G registration for mobilizing resources with tax concessions to the donors, FCRA registration for accessing and using funds from foreign donors and organisations, etc, PAN registration under income tax, etc)

Qualifications

• Master's degree in social sciences and minimum three years experience in development sector
• Excellent organizational, management, coordination skills
• Demonstrated ability to work successfully with diverse constituencies and to work independently
• Experience and/or good familiarity with capacity building, network/coalition building, advocacy, monitoring
• Experience in participatory action research, campaigns, social marketing and resource mobilization
• Advanced written and oral communication skills in English
• Fluency of the regional language of the respective state where the candidate has been applied to work

Main function:

The main function is to provide strategic directions to the unit and motivate and retain a high quality team. The head should enhance the visibility and credibility of Praxis through the work of the unit. To facilitate inter-unit collaboration and learning to build synergy between teams. The unit head should contribute to the strategic directions of Praxis as part of its Core Group.
Main duties and responsibilities:

A. Strategy development:

• Develop comprehensive annual financial plan and finance policies from time to time for the organisation
• Critically analyse the financial flow status and pattern in line with the financial plan on a regular basis
• Provide analytical data to CEO and Governing body for taking timely decisions on financial management of the organisation

B. Organization management

• Assist the CEO and Governing body in salary fixation, provisions of welfare measures, issuance of appointments or contracts
• Review and update the HR manual and policies from time to time with necessary amendments
• Manage society related functions such as sending notice for general body and governing body meetings, documenting minutes, resolutions, updating all society records, filing of income tax annual return, FCRA filing, etc
• Assist CEO and Heads of different strategic areas in proper management of all files (HR and Statutory) and provide necessary support for the smooth functioning of each office
• Contribute to other strategic areas by providing ideas, be involved in planning processes and engage in undertaking important tasks of other respective strategic areas

C. Programme Management

• Monitor accounting and book keeping of all ongoing projects
• Fund planning based on approved plans of projects and operations
• Dealing with banks and maintaining relationship with them for obtaining necessary support
• Ensure statutory compliance under Direct and Indirect Tax Laws, FCRA, and other legislations
• Ensure effective internal audit and implement audit suggestions.
• Finalisation of accounts on time, getting them audited and submission of annual reports / returns
• Effective compliance of internal control processes in relation to payments and receipts.
• Ensure regular updating of accounting and other statutory records and appropriate recording of transactions in accounting books
• Effective supervision of entering, monitoring /execution of lease agreements, consultancy agreements, construction agreements, etc., from the compliance and finance angle
• Drafting sub-contracts and sub-grant agreements and managing such grants and contracts

D. Resource mobilisation and client/agency/partner relationships

• Develop and implement investment plan with the support of investment advisors for Mutual Fund, Fixed Deposits and creation of assets for the organisation

E. Team work

• Facilitate inter-unit collaboration and provide specialised services that are required for other units and strategic areas
• Develop and sustain morale of the team members to effectively deliver services assigned by the projects

F. Representations, communications and knowledge sharing:

• Building the profile of Praxis by contributing to the knowledge building process, engaging in public and client relations and bringing about quality product

G. Other responsibilities

• Undertake any other tasks and responsibilities that is assigned by the respective line manager

Qualifications and experience

• MBA Finance/CA in Financial Planning and Analysis/ICWAI/ CAIIB with a minimum of 7 years experience
• Experience in working with national/international not-for-profit organisations
• Understanding of tax and other regulatory procedures, change in laws affecting a not-for-profit organisation
• Excellent written and oral communication skills in English
• Excellent understanding of organisation budget, funding structures and managing multiple donors
• High multi-tasking abilities to simultaneously manage multiple functions, projects, grants and constituencies
• Strong team working skills including the ability to delegate and work cooperatively with people at various levels of responsibilities, and supervise and mentor staff
• High professional and personal integrity